1. Scope
This policy covers personal information handled by The Villain Vault Agency (“the Agency”, “we”, “us”) through this website and through inquiries sent to us. Controller details: [COMPANY NAME], [COMPANY ADDRESS].
2. What we collect
Information you give us
- Name and email address.
- Primary platform and handle, and anything else you choose to write in the message field.
- Whether you are inquiring as a creator or as a brand.
Information collected automatically
If analytics or hosting logs are enabled on this site, they may record technical data such as IP address, browser type, and pages visited. Tools currently in use: [ANALYTICS / HOSTING PROVIDERS]. If none are in use, no automatic collection takes place beyond what your browser sends to load the page.
3. How we use it
- To read and reply to your inquiry.
- To assess roster fit or a booking request.
- To administer an engagement if one begins, including contracts and invoicing.
- To keep records of communications relating to deals made in a creator's name.
We do not sell personal information, and we do not use inquiry details for unrelated marketing.
4. Legal basis
Where a legal basis is required, we rely on [LEGAL BASIS - e.g. consent, contract, legitimate interests]. This must be confirmed against the law that applies to your operations and to the people contacting you.
5. Who we share it with
Personal information may be shared with service providers that help us operate, such as email, hosting, and form processing: [PROCESSORS AND SUB-PROCESSORS]. Where a creator is put forward for a placement, relevant details are shared with the brand or its agency for that purpose. We may also disclose information where required by law.
6. International transfers
If information is transferred outside your country, the safeguards relied on are: [TRANSFER MECHANISM].
7. How long we keep it
Inquiry records and engagement records are retained for: [RETENTION PERIODS]. Records connected to signed agreements may be kept for longer where needed for legal or accounting reasons.
8. Your rights
Depending on where you live, you may have rights to access, correct, delete, or restrict use of your personal information, to object to certain processing, and to receive a copy in portable form. The rights that apply and how to exercise them: [APPLICABLE RIGHTS AND PROCESS].
To make a request, email [email protected]. You may also have the right to complain to a supervisory authority: [SUPERVISORY AUTHORITY].
9. Cookies
Cookies and similar technologies currently used on this site: [COOKIE LIST OR “NONE”]. If cookies requiring consent are added later, a consent mechanism must be added with them.
10. Security
We take reasonable steps to protect information in our possession, including limiting access to those who need it. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
11. Children
This site is not directed at children. We do not knowingly collect information from anyone under [MINIMUM AGE]. If you believe a child has sent us information, contact us and we will remove it.
12. Changes
We may update this policy. The version published here is the one that applies, and the “last updated” date will change when it does.
13. Contact
Privacy questions: [email protected].